Z Report: everything you need to know about daily POS closing in 2026

The Z report — also called Z ticket or daily closing — is the summary document generated at the end of each business day by your POS system. It recaps all transactions for the day: total revenue, breakdown by payment method, VAT collected, number of receipts issued, cancellations, and discounts applied.

In France, the Z report is a mandatory accounting document. Tax authorities can request it during an audit to verify consistency between declared revenue and actual collections. Missing or incomplete Z reports can lead to tax reassessment.

Beyond the legal obligation, the Z report is a valuable management tool. It helps you detect cash discrepancies, track daily revenue trends, and spot anomalies before they become serious problems.

A complete Z report must include several essential pieces of information. The total revenue excluding and including tax for the day, broken down by applicable VAT rate (5.5%, 10%, 20% in France). This breakdown is critical for your VAT declaration.

It must also detail collections by payment method: cash, card, check, meal voucher, bank transfer, and any other accepted method. The total number of receipts issued, average basket size, and details of cancellations and discounts must all be present.

Finally, the Z report must display the date, closing time, sequential number (each Z report is numbered without gaps in the sequence), and terminal identification. This sequential number is crucial: it proves that no report was deleted or inserted after the fact. digabloPos automatically numbers each closing and makes any tampering impossible.

The confusion between Z and X reports is common, but the distinction matters. The X report is an interim summary that you can pull at any time during the day — for example at shift change or before the lunch break. It displays the same information as the Z report but does not reset the counters.

The Z report is the definitive closing. It locks in the day's data and resets all counters to zero for the next day. Once generated, it is irreversible — you cannot go back, and it is precisely this irreversibility that gives it its evidentiary value for tax authorities.

In practice, use the X report for mid-day checks and the Z report only at the end of the day. With digabloPos, the Z report can be scheduled to generate automatically at a fixed time, eliminating the risk of forgetting.

Manual closing is tedious and error-prone. Counting cash, verifying card receipts, reconciling totals, printing the report, archiving it — all of this takes 15 to 30 minutes every evening. And a single oversight can be costly during an audit.

A modern POS automates the entire process. The Z report is generated automatically with exact data — no manual copying, no calculation errors. It is stored digitally and accessible anytime from your dashboard. Your accountant can access it directly or receive an export by email.

digabloPos goes further by offering cash discrepancy alerts. If the cash amount counted by the cashier differs from the theoretical amount, the system flags it immediately. You maintain full control over your cash flow without spending hours on it.